The Registrar is the first point of contact within the club for all player registration enquiries.


Duties and Responsibilities

The Registrar is responsible for the following:


  • New player registrations, including obtaining all relevant documentation from players wishing to register with the Club

  • Maintain Club member database with up-to-date information for all registered members

  • Player registration renewals per season

  • Tracking of paid/not paid players per season

  • Confirming and approval of clearances/transfers for exiting & incoming players

  • Submission of teams per season to Association which MTBC fields teams

  • Collation and recording of fees paid outside registration day and submission to Treasurer for banking

  • Prepare a list of registered players per season for each age group for distribution to Age Group Co-ordinators for coaches team selection meeting

  • Closely monitor clearances/transfers to ensure that they are only granted in accordance with Club guidelines

  • Provide information as required to enable player records to be maintained

  • Have a good working knowledge of the Association under which MTBC fields teams and its Regulations & Rules

  • Be aware of the future directions of your Club

  • Keep your Club committee informed of the status of registrations at all times

  • Be aware of legal privacy regulations and ensure the requirements are implemented

  • Ensure that any documentation issued by the Association under which MTBC fields teams is circulated to players and Club members to those intended

  • Be available to help with standard committee duties

  • Be available to assist & attend Family Fun & Presentation Days held once a year




  • Reports to the Members and General Committee of the Club

  • Acts as or ensures his/her delegate act in the best interests of the Club

  • Supports all coaches, players and committee members




  • The Club Registrar is accountable to the Members and the General Committee

  • Must hold a current Working with Children Check (WWC) & have signed a Member Protection Declaration


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